GCF By-laws

Greater Central Florida Youth Soccer League By-Laws

rev 11/17/2017

1.0 Name of Organization

The organization shall be known as the Greater Central Florida Youth Soccer League LLC. referred to herein as the League.

2.0 Non-Profit Corporation

2.1 Greater Central Florida Youth Soccer League shall be a non-profit corporation and shall comply with the State of Florida statues as a LLC, limited liability corperation.

2.2 The League shall not authorize, sanction or conduct any activity which is prohibited or could jeopardize its non-profit status.

3.0 Objectives

The objectives of the League shall be to:

a) organize and govern soccer competition for all games played under the authority of the League,

b) promote youth soccer.

4.0 Governing Authority

The League shall be governed by the by-laws, rules, regulations, policies and procedures approved and adopted by the Board of Directors.

5.0 Modification

5.1 The by-laws may be modified, adopted or repealed by a two-thirds vote of the Board of Directors. This can only be done at the leagues yearly AGM.

5.2 The rules, regulations, policies and procedures may be modified, adopted or repealed by a majority vote of the Board of Directors. This can be done at any monthly league board meeting. But, any changes can only take place the following season.

5.3 A copy of any proposed change shall be provided to all Board members at least seven days prior to the vote.

5.4 The by-laws, rules, regulations, policies and procedures shall be reviewed every year. Modifications shall be incorporated annually and distributed at the league’s AGM.

6.0 Affiliation

6.1 The League shall affiliate with the United States Soccer Federation (USSF) thru one of its youth divisions.

6.2 Where provisions are not specified by official League documents, the rules and procedures of USSF, United States Youth Soccer Association (USYSA) and Florida Youth Soccer Association (FYSA) shall apply.

6.3 In the event of conflict the more stringent rules and procedures shall take precedence.

7.0 Membership

7.1 Any Club which requests to be a member of the League shall:

a) agree to be bound by the by-laws, rules, regulations, policies and procedures of the League,

b) be affiliated with USSF thru one its youth divisions,

c) have at least one team participating in soccer competition under the authority of the League,

d) provide fields for League games commensurate with the teams registered for League play,

e) provide at least one board member to attend League meetings and assist in the execution of League duties,

f) pay all fees and fines imposed by the League against the Club and individual members of the Club.

7.2 Any Club which has not paid all fees and fines imposed by the League within 60 days of date of invoice, i.e. payment received by the League treasurer, shall be designated "Not in Good Standing". The Club shall retain that status until the outstanding fees and charges are paid and for a period of 30 days following.

7.3 The Board of Directors may approve or terminate the membership of any club by two-thirds vote. This includes associate member clubs.

7.4 The League Officers may approve or terminate non-associate members at any time by a simple majority vote.

8.0 Board of Directors

8.1 Members

The Board of Directors shall consist of the president or authorized board member of each member Club and the president of the League.

8.2 Duties

The Board of Directors shall set policy for the League and have ultimate responsibility for operation of the League.

8.3 Voting Rights

8.3.1 A Club which is in good standing shall have voting rights as defined below:

Teams participating in the League

 No. of Votes during the most recent season

1-4

 1

5-14

 2

15-29

 3

30 or more

 4

8.3.2 The president of the League shall have one vote which may be cast in the event of a tie. If the president of the League is also a Club president, the tie-breaker vote shall be in addition to the voting rights specified above.

8.3.3 A Club may vote by written proxy on the Club letterhead and signed by the Club president.

8.4 Quorum

A quorum shall constitute 50% of all Board members and shall include the President or the 1st Vice President.

8.5 Meetings

8.5.1 The Board of Directors shall meet at least six times annually. Special meetings of the Board of Directors may be called by the President or by any three Board members by request in writing to the President. A special meeting shall be called within 14 days of receipt of request.

8.5.2 Board members shall be notified of the date of the meeting and the agenda at least seven days prior to the meeting.

8.5.3 Meetings of the Board of Directors shall be open to the public; however only Board members and League officers may address the Board without having requested time on the agenda in advance. Any person may address comments in writing or request to be included on the agenda by written request to the President.

8.5.4 Order of Business

The order of business shall be: Roll call, League officers' reports, Committee reports, Club reports,

Old business, New business.

The agenda may be modified by the President with approval of the members.

8.5.5 Annual General Meeting

An annual general meeting shall be held in June of each year. All members shall be notified 60 days prior to the meeting. The order of business for the general meeting shall be:

Roll call, League officers' reports, Committee reports, Club reports, Election of officers, Acceptance of budget, Open forum.

The agenda may be modified by the President with approval of the members.

9.0 League Officers

9.1 Officers

The League officers shall be:

President (chairman), 1st Vice President, 2nd Vice President, Secretary, and Treasurer.

9.2 Duties

9.2.1 The President shall chair meetings of the Board of Directors and meetings of the Executive Committee. The President may delegate this duty to the 1st Vice President.

9.2.2 The 1st Vice President shall be responsible to act as chairman of the Competition committee that is responsible for:

a) coordination with the member Clubs to insure that there is an adequate number of fields available for League games,

b) approve all game fields in accordance with the League rules,

c) coordination of league declaration events,

d) generate the schedule for League games,

e) provide method to maintain team standings for League games,

f) provide relegation direction when appropriate.

9.2.3 The 2nd Vice President shall be responsible to act as chairman of the Compliance committee that is responsible for:

a) review violations of the League game rules and discipline member Clubs and individual members of Clubs in accordance with the League game rules. For situations not specified by the rules or when the officer believes that a more severe discipline is appropriate, the officer shall recommend a discipline for approval by the Executive Committee. The officer shall maintain, and keep up to date, the League Red Card Report which is located on the League website. Records will be kept on the website for a period of one League calendar year.

b) coordination with the referees' organizations and assist in the organization of  programs to develop and standardize referee performance.

9.2.4 The Secretary shall be responsible to act as chairman of the Communication committee that is responsible for:

a)  record and publish minutes of meetings of the Board of Directors and of the Executive Committee and maintain records of the proceedings of the League. Records shall be retained for a period of five years.

9.2.5 The Treasurer shall be responsible to act as chairman of the Administration committee that is responsible for:

a)  receive and disburse funds and to maintain the financial records of the League. Records shall be retained for a period of five years.

b) provide legal and risk manage council as required by the league.

c) keep current all insurance policies affecting GCFYSL and the member clubs.

d) oversee scholarship award process including distribution of scholarship funds. The scholarship committee will oversee the selection of the scholarship winners.

9.2.5.1 All receipts shall be deposited into an account in the name of the League in an FDIC insured local bank. Cash payments shall not be accepted.

9.2.5.2 All disbursements shall be made by check or other method approved by the Executive Committee. Cash payments are not permitted.

9.2.5.2.1 Checks less than $500 shall bear one the signatures of the Treasurer and either the President or First VP.

9.2.5.2.2 Checks of $500 or more shall require written approval of the Executive Committee and shall bear the signature of the Treasurer and President

9.2.6 The Webmaster shall assist the Secretary on the communication committee.

9.2.6.1 The webmaster shall be a non-voting position.

9.2.6.2 The webmaster will be responsible for:

a) provide website management current information therein,

b) provide accurate club information database and communication capability to member clubs,

c) publish a League newsletter, if the League so desires, with general information about League activities.

9.2.7 The Director Of Competition is not a voting position since it is a appointed position and not elected.

9.2.7.1 The DOC is to head up the Competition Committee.

9.2.7.2 The purpose of the DOC and Competition Committee is to meet with the member, and non member, clubs to share ideas that will help to raise the competition level of the GCFYSL

9.3 Election

League officers shall be elected by the Board of Directors by majority vote at the annual general meeting. Candidates shall be affiliated with a member club at the time of election.

9.4 Term of Office

9.4.1 The term of office shall be 2 years starting on July 1st and ending on June 30th, two years later.

a) each year the voting will be staggered. One year President and 2nd VP, next year 1st VP, Treasurer and Secretary.

9.4.2  No person may hold more than one office at any given time.

9.5 Vacancy

9.5.1 If a vacancy occurs in the President's position, the 1st Vice President shall assume the duties of the President. If a vacancy occurs in any other League office, the President may appoint a replacement.

9.5.2 Persons who fill vacancies under the authority granted herein are authorized to hold the office until the next League AGM and at that point a successor will be elected by the Board of Directors.

9.6 Removal

Any League officer may be removed from office by a two-thirds vote of the Board of Directors. The officer and all Board members shall be notified of the proposed action at least seven days prior to the vote.

10.0 Executive Committee

10.1 Members

The Executive Committee shall consist of the League officers.

10.2 Duties

The Executive Committee shall:

a) conduct the business of the League in accordance with the policies and direction of the Board of Directors,

b) rule on appeals and protests,

c) prepare an annual budget for approval by the Board of Directors to include a schedule of all fees, fines, salaries, etc.

10.3 Voting Rights

Each officer shall have one vote except the President. The President, or if not present then the 1st Vice President, may cast a vote to break ties.

10.4 Quorum

A quorum shall constitute 50% of all officers and shall include the President or the 1st Vice President.

10.5 Meetings

10.5.1 The Executive Committee shall meet as necessary on dates determined by the President.

10.5.2 Meetings are restricted to members of the League and persons invited by League officers. Only League officers may address the Board without having requested time on the agenda in advance. Any person may address comments in writing or request to be included on the agenda by request to the President.

11.0 Committees

11.1 Standing Committees

Standing committees shall be approved by the Board of Directors.

11.2 Ad Hoc Committees

Ad hoc committees may be appointed by the President and shall not exist more than 12 consecutive months.

12.0 Protocol for Meetings

The protocol for meetings shall be Roberts Rules of Order.

13.0 Fiscal

13.1 Fiscal Year

The fiscal year shall be from September 1 to August 31.

13.2 Independent Audit

The League shall have an independent audit of the financial records within 30 days following the end of the fiscal year. The results of this audit shall be presented to the Board of Directors. ?

13.3 Financial Report

An annual financial report shall be delivered to each member within 60 days following the end of the fiscal year in accordance with Florida statue 617.1605.

14.0 Dissolution

In the event of dissolution all residual assets of any kind shall be donated to organizations which have the advancement of youth soccer as their objective and are qualified by the Internal Revenue Service as non-profit corporations. Member Clubs shall be given first consideration.

15.0 Adoption

Approved and adopted by the Board of Directors of the Greater Central Florida Youth Soccer League on ______________.

 

_______________________

President